Shortcut keys for MS Word: 100+ Microsoft Word keyboard shortcuts for Windows and Mac laptop/PC | 91mobiles.com
When working on a PC/laptop, it is faster to use a keyboard shortcut for a task as compared to reaching for the mouse. Simply put, a keyboard shortcut is a combination of one or more keys that need to be pressed either at the same time or consecutively to invoke a command in software like MS Word or in an operating system. Using shortcut keys can increase your productivity and also help you save a lot of time. That’s why it’s always a good idea to know your way around as many keyboard shortcuts as possible. Looking for shortcut keys for MS Word? Here’s a comprehensive list of MS Word keyboard shortcuts for Windows and Mac.
Keyboard shortcut keys for MS Word for Windows 10/11 and Mac
Before you move on to the list of shortcuts, make a note of the following: a plus sign (+) means that you need to press the keys at the same time, a comma sign (,) means that you need to press the keys in order.
Frequently used shortcuts
|
Action |
Windows 10/11 Keys |
Mac Keys |
|
Create a NEW document |
Ctrl + N |
Command (⌘) + N |
|
OPEN an existing document |
Ctrl + O |
Command (⌘) + O |
|
SAVE a document |
Ctrl + S |
Command (⌘) + S |
|
‘SAVE AS’ a document |
F12 |
Command (⌘) + Shift + S |
|
CLOSE the current document |
Ctrl + W or Ctrl + F4 |
Command (⌘) + W or Command (⌘) + F4 |
|
CLOSE the application |
Alt + F4 |
Command (⌘) + Q |
|
PRINT a document |
Ctrl + P |
Command (⌘) + P |
|
UNDO the last action |
Ctrl + Z |
Command (⌘) + Z or F1 |
|
REDO the last action |
Ctrl + Y |
Command (⌘) + Y |
|
CUT selected text and copy it to the clipboard |
Ctrl + X |
Command (⌘) + X or F2 |
|
COPY selected text to the clipboard |
Ctrl + C |
Command (⌘) + C or F3 |
|
PASTE from the clipboard |
Ctrl + V |
Command (⌘) + V or F4 |
|
SELECT ALL contents in a document |
Ctrl + A |
Command (⌘) + A |
|
FIND text in the current document |
Ctrl + F |
Command (⌘) + F |
|
CANCEL |
Esc |
Esc |
Navigate the document
|
Action |
Windows 10/11 Keys |
Mac Keys |
|
Move the cursor one word to the left |
Ctrl + ← |
Option (⌥) +◄ |
|
Move the cursor one word to the right |
Ctrl + → |
Option (⌥) + ► |
|
Move the cursor one paragraph up |
Ctrl + ↑ |
Command (⌘) + ▲ |
|
Move the cursor one paragraph down |
Ctrl + ↓ |
Command (⌘) + ▼ |
|
Move the cursor to the end of a line |
End |
Command (⌘) +◄ |
|
Move the cursor to the start of a line |
Home |
Command (⌘) + ► |
|
Move the cursor to the end of the doc |
Ctrl + End |
Command (⌘) + Fn + ► |
|
Move the cursor to the start of the doc |
Ctrl + Home |
Command (⌘) + Fn + ◄ |
|
Move the cursor by scrolling the document view up by one screen |
Page up |
Fn + ▲ |
|
Move the cursor by scrolling the document view down by one screen |
Page down |
Fn + ▼ |
|
Move the cursor to the top of previous page |
Ctrl + Page up |
Command (⌘) + Fn + ▲ |
|
Move the cursor to the top of next page |
Ctrl + Page down |
Command (⌘) + Fn + ▼ |
|
Move the cursor to the last insertion point |
Shift + F5 |
Shift + F5 |
|
Open the Search task pane |
Ctrl + F |
Command (⌘) + F |
|
Open the Go To dialog box |
Ctrl + G |
F5 |
Select text and graphics
|
Action |
Windows 10/11 Keys |
Mac Keys |
|
Select one character to the left |
Shift + ← |
Shift +◄ |
|
Select one character to the right |
Shift + → |
Shift + ► |
|
Select one word to the left |
Ctrl + Shift + ← |
Option (⌥) + Shift +◄ |
|
Select one word to the right |
Ctrl + Shift + → |
Option (⌥) + Shift + ► |
|
Select from the current position of the cursor to the start of the line |
Shift + Home |
Command (⌘) + Shift +◄ |
|
Select from the current position of the cursor to the end of the line |
Shift + End |
Command (⌘) + Shift + ► |
|
Select one line up from the cursor |
Shift + ↑ |
Shift + ▲ |
|
Select one line down from the cursor |
Shift + ↓ |
Shift + ▼ |
|
Select from the current position of the cursor to the start of the paragraph |
Ctrl + Shift + ↑ |
Command (⌘) + Shift + ▲ |
|
Select from the current position of the cursor to the end of the paragraph |
Ctrl + Shift + ↓ |
Command (⌘) + Shift + ▼ |
|
Select all contents in the document |
Ctrl + A |
Command (⌘) + A |
|
EXTEND A SELECTION |
||
|
Extend the selection one character to the left |
F8, ← |
F8, ◄ |
|
Extend the selection one character to the right |
F8, → |
F8, ► |
|
Extend the selection to a particular location |
F8, click the location |
F8, click the location |
|
Extend the selection (to the entire word, sentence, paragraph, section and document) |
Press F8 repeatedly |
Press F8 repeatedly |
|
Select a vertical block of text |
Ctrl + Shift + F8, arrow keys |
Command (⌘) + Shift + F8, arrow keys |
|
Reduce the selection |
Shift + F8 |
Shift + F8 |
|
Stop extending the selection |
Esc |
Esc |
Edit text and graphics
|
Action |
Windows Keys |
Mac Keys |
|
Delete one character to the left |
Backspace |
Delete |
|
Delete one character to the right |
Delete |
Fn + Delete |
|
Delete one word to the left |
Ctrl + Backspace |
Command (⌘) + Delete |
|
Delete one word to the right |
Ctrl + Delete |
– |
|
Cut selected text and copy it to the clipboard |
Ctrl + X |
Command (⌘) + X or F2 |
|
Copy selected text to the clipboard |
Ctrl + C |
Command (⌘) + C or F3 |
|
Paste from the clipboard |
Ctrl + V |
Command (⌘) + V or F4 |
|
Paste with selected formatting |
Ctrl + Shift + V |
Command (⌘) + Option (⌥) + Shift + V |
|
Display the ‘Paste special’ dialog box |
Ctrl + Alt + V |
Control (⌃) + Command (⌘) + V |
|
Cut selected text and copy it to Spike |
Ctrl + F3 |
Command (⌘) + F3 |
|
Paste contents from the Spike |
Ctrl + Shift + F3 |
Command (⌘) + Shift + F3 |
|
Open the Find and Replace text pane |
Ctrl + H |
Ctrl + H |
|
Insert graphics |
Alt + N, M |
Command (⌘) + Ctrl + M |
Alignment and Formatting
|
Action |
Windows Keys |
Mac Keys |
|
Align text to the left |
Ctrl + L |
Command (⌘) + L |
|
Align text to the right |
Ctrl + R |
Command (⌘) + R |
|
Centre text |
Ctrl + E |
Command (⌘) + E |
|
Justify text |
Ctrl + J |
Command (⌘) + J |
|
Indent the paragraph |
Ctrl + M |
Control (⌃) + Shift + M |
|
Remove a paragraph indent |
Ctrl + Shift + M |
Command (⌘) + Shift + M |
|
Create a hanging indent |
Ctrl + T |
Command (⌘) + T |
|
Remove a hanging indent |
Ctrl + Shift + T |
Command (⌘) + Shift + T |
|
Apply single spacing to paragraph |
Ctrl + 1 |
Command (⌘) + 1 |
|
Apply double spacing to paragraph |
Ctrl + 2 |
Command (⌘) + 2 |
|
Apply 1.5-line spacing to paragraph |
Ctrl + 5 |
Command (⌘) + 5 |
|
Toggle line space between paragraphs |
Ctrl + 0 |
Command (⌘) + 0 |
|
Enable AutoFormat |
Ctrl + Alt + K |
Command (⌘) + Option (⌥) + K |
|
Apply the Normal style |
Ctrl + Shift + N |
Command (⌘) + Shift + N |
|
Apply the Heading 1 style |
Ctrl + Alt + 1 |
Command (⌘) + Option (⌥) + 1 |
|
Apply the Heading 2 style |
Ctrl + Alt + 2 |
Command (⌘) + Option (⌥) + 2 |
|
Apply the Heading 3 style |
Ctrl + Alt + 3 |
Command (⌘) + Option (⌥) + 3 |
|
Open the Styles pane |
Ctrl + Alt + Shift + S |
Command (⌘) + Option (⌥) + Shift + S |
|
Increase the font size |
Ctrl + Shift + > |
Command (⌘) + Shift + > |
|
Decrease the font size |
Ctrl + Shift + < |
Command (⌘) + Shift + < |
|
Increase the font size by 1 |
Ctrl + ] |
Command (⌘) + ] |
|
Decrease the font size by 1 |
Ctrl + [ |
Command (⌘) + [ |
|
Display the Font dialog box |
Ctrl + D or Ctrl + Shift + F |
Command (⌘) + D |
|
Switch letter case between upper case, lower case and title case |
Shift + F3 |
Shift + F3 |
|
Change text to all capital letters |
Ctrl + Shift + A |
Command (⌘) + Shift + A |
|
Make text bold |
Ctrl + B |
Command (⌘) + B |
|
Make text italics |
Ctrl + I |
Command (⌘) + I |
|
Underline text |
Ctrl + U |
Command (⌘) + U |
|
Underline words, but not spaces |
Ctrl + Shift + W |
Command (⌘) + Shift + W |
|
Double-underline text |
Ctrl + Shift + D |
Command (⌘) + Shift + D |
|
Apply Subscript formatting |
Ctrl + = |
Command (⌘) + = |
|
Apply Superscript formatting |
Ctrl + Shift + Plus (+) |
Command (⌘) + Shift + Equal to (=) |
|
Apply Strikethrough formatting |
Ctrl + 5 |
Command (⌘) + Shift + X |
|
Add a bulleted list |
Ctrl + Shift + L |
Command (⌘) + Shift + L |
Insert special characters
|
Action |
Windows Keys |
Mac Keys |
|
Insert a line break |
Shift + Enter |
Shift + Return |
|
Insert a page break |
Ctrl + Enter |
Command (⌘) + Return |
|
Insert a column break |
Ctrl + Shift + Enter |
Command (⌘) + Shift + Return |
|
Insert a copyright symbol (©) |
Ctrl + Alt + C |
Option (⌥) + G |
|
Insert a registered trademark symbol (®) |
Ctrl + Alt + R |
Option (⌥) + R |
|
Insert a trademark symbol (™) |
Ctrl + Alt + T |
Option (⌥) + 2 |
|
Insert an ellipsis (…) |
Ctrl + Alt + Period (.) |
Option + Semi colon (;) |
|
Insert a nonbreaking hyphen |
Ctrl + Shift + Hyphen (-) |
Command (⌘) + Shift + Hyphen (-) |
Review a document
|
Action |
Windows Keys |
Mac Keys |
|
Insert a comment |
Ctrl + Alt + M |
Command (⌘) + Option (⌥) + A |
|
Go to the beginning of a comment |
Home |
Command (⌘) + Shift + ◄ |
|
Go to the end of a comment |
End |
Command (⌘) + Shift + ► |
|
Turn revision tracking on or off |
Ctrl + Shift + E |
Command (⌘) + Shift + E |
|
Run spelling and grammar check |
F7 |
Command (⌘) + Option (⌥) + L or F7 |
|
Open Thesaurus |
Shift + F7 |
Shift + F7 |
|
Switch among the last four edited locations in the document |
Ctrl + Alt + Z |
– |
|
Find the next spelling or grammatical error |
– |
Option (⌥) + F7 |
|
Close the Reviewing pane |
Alt + Shift + C |
– |
Work with tables
|
Action |
Windows Keys |
Mac Keys |
|
Move to the next cell in the row |
Tab |
Tab |
|
Move to the previous cell in the row |
Shift + Tab |
Shift + Tab |
|
Move to the first cell in the row |
Alt + Home |
Control (⌃) + Fn + ◄ |
|
Move to the last cell in the row |
Alt + End |
Control (⌃) + Fn + ► |
|
Move to the first cell in the column |
Alt + Page up |
Control (⌃) + Fn + ▲ |
|
Move to the last cell in the column |
Alt + Page down |
Control (⌃) + Fn + ▼ |
|
Move one row up |
Alt + Shift + ↑ |
▲ |
|
Move one row down |
Alt + Shift + ↓ |
▼ |
|
Insert a row above the current one |
– |
Command (⌘) + Control (⌃) + I |
|
Insert a row at the bottom of the table |
– |
Tab (at the end of the last row) |
|
Select the content in the next cell |
Tab |
Tab |
|
Select the content in the previous cell |
Shift + Tab |
Shift + Tab |
|
Extend a selection to adjacent cells |
Shift + → Shift + ← Shift + ↑ Shift + ↓ |
Shift + ► Shift + ◄ Shift + ▲ Shift + ▼ |
|
Select the entire table |
Alt + 5 |
– |
|
Insert a new paragraph in a cell |
Enter |
Return |
|
Insert a Tab character in a cell |
Ctrl + Tab |
Option (⌥) + Tab |
Work with text in other languages
|
Action |
Windows Keys |
Mac Keys |
|
Display the Language dialog box to set the proofing language |
Alt + R, U, L |
– |
|
Set default language |
Alt + R, L |
– |
|
Switch the writing direction to right-to-left |
– |
Command (⌘) + Control (⌃) + ◄ |
|
Switch the writing direction to left-to-right |
– |
Command (⌘) + Control (⌃) + ► |
Work with web content
|
Action |
Windows Keys |
Mac Keys |
|
Insert a hyperlink |
Ctrl + K |
Command (⌘) + K |
|
Go back one page |
Alt + ← |
– |
|
Go forward one page |
Alt + → |
– |
|
Refresh the page |
F9 |
– |
Work with fields and mail merge
|
Action |
Windows Keys |
Mac Keys |
|
Insert Date field |
Alt + Shift + D |
Control (⌃) + Shift + D |
|
Insert Time field |
Alt + Shift + T |
Control (⌃) + Shift + T |
|
Insert Page field |
Alt + Shift + P |
Control (⌃) + Shift + P |
|
Insert Listnum field |
Ctrl + Alt + L |
Command (⌘) + Option (⌥) + Shift + L |
|
Insert an empty field |
Ctrl + F9 |
Command (⌘) + F9 |
|
Go to the next field |
F11 |
– |
|
Go to the previous field |
Shift + F11 |
– |
|
Update the selected fields |
F9 |
F9 |
|
Switch between a selected field code and its result |
Shift + F9 |
Shift + F9 |
|
Switch between all field codes and their results |
Alt + F9 |
Option (⌥) + F9 |
|
Run GOTOBUTTON or MACROBUTTON from a field displaying field results |
Alt + Shift + F9 |
Option (⌥) + Shift + F9 |
|
Lock a field |
Ctrl + F11 |
Command (⌘) + F11 |
|
Unlock a field |
Ctrl + Shift + F11 |
Command (⌘) + Shift + F11 |
|
MAIL MERGE |
||
|
Preview the mail merge |
Alt + Shift + K |
– |
|
Merge a document |
Alt + Shift + N |
– |
|
Print the merged document |
Alt + Shift + M |
– |
|
Edit a mail-merge document |
Alt + Shift + E |
– |
|
Insert a merge field |
Alt + Shift + F |
– |
Work with references, citations and indexing
|
Action |
Windows Keys |
Mac Keys |
|
Mark a table of contents entry |
Alt + Shift + O |
– |
|
Mark a table of authorities entry (citation) |
Alt + Shift + I |
– |
|
Choose citation options |
Alt+ Shift + F12, Spacebar |
– |
|
Mark an index entry |
Alt + Shift + X |
– |
|
Insert a footnote |
Ctrl + Alt + F |
Command (⌘) + Option (⌥) + F |
|
Insert an endnote |
Ctrl + Alt + D |
Command (⌘) + Option (⌥) + E |
|
Go to the next footnote |
Alt + Shift + > |
– |
|
Go to the previous footnote |
Alt + Shift + < |
– |
Work with document view
|
Action |
Windows Keys |
Mac Keys |
|
Switch to Read Mode view |
Alt + W, F |
– |
|
Switch to Print Layout View |
Ctrl + Alt + P |
– |
|
Switch to Outline View |
Ctrl + Alt + O |
– |
|
Switch to Draft View |
Ctrl + Alt + N |
– |
|
Enable/disable document window split |
Ctrl + Alt + S |
– |
|
Switch to the next window |
– |
Command (⌘) + Grave accent (`) |
|
Switch to the previous window |
– |
Command (⌘) + Shift + Grave accent (`) |
Preview and print documents
|
Action |
Windows Keys |
Mac Keys |
|
Print a document |
Ctrl + P |
Command (⌘) + P |
|
Open print preview |
Ctrl + Alt + I |
Ribbon keyboard shortcuts
Ribbons refer to similar options grouped together on tabs at the top of the Word document. You can access the ribbon options using Access Keys (Alt key + Key Tips letters displayed on the ribbon as small images next to the tabs and options when you press the Alt key).
|
Action |
Windows Keys |
|
Display the ribbon shortcut keys |
Alt or F10 |
|
Move the focus to commands on the ribbon |
Tab or Shift + Tab |
|
Move between command groupings on the ribbon |
Ctrl + ← Ctrl + → |
|
Move among the items on the ribbon |
← → ↑ ↓ |
|
Show the tooltip for the ribbon element in focus |
Ctrl + Shift + F10 |
|
Activate the selected button |
Spacebar or Enter |
|
Open the list for the selected command |
↓ |
|
Open the menu for the selected button |
Alt + ↓ |
|
Move to the submenu when a main menu is open |
← |
|
Expand or minimize the ribbon |
Ctrl + F1 |
|
ACCESS KEYS FOR RIBBON TABS |
|
|
Open the Home tab |
Alt + H |
|
Open the File tab |
Alt + F |
|
Open the Insert tab |
Alt + N |
|
Open the Design tab |
Alt + G |
|
Open the Layout tab |
Alt + P |
|
Open the References tab |
Alt + S |
|
Open the Mailings tab |
Alt + M |
|
Open the Review tab |
Alt + R |
|
Open the View tab |
Alt + W |
|
Move to the Search field |
Alt + Q |
Function key shortcuts
Function keys or the F keys can be found along the top row of the keyboard. They are similar to shortcut keys and can execute commands alone without the Ctrl or Command (⌘) key.
|
Key |
Action in Windows |
Action in Mac |
|
F1 |
Display the Word Help task pane |
Undo the previous action |
|
F2 |
Move the selected text or graphic |
Cut the selected content to the clipboard |
|
F3 |
– |
Copy the selected content to the clipboard |
|
F4 |
Repeat the last command or action |
Paste the contents from the clipboard |
|
F5 |
Display the Go To dialog box |
Display the Go To dialog box |
|
F6 |
Switch between the document, task pane, status bar, and ribbon |
Switch between the document, task pane, status bar, and ribbon |
|
F7 |
Display the Editor task pane |
Display the Spelling and Grammar dialog box |
|
F8 |
Extend the selection |
Extend the selection |
|
F9 |
Update the selected fields |
Update the selected fields |
|
F10 |
Turn Key Tips on or off |
– |
|
F11 |
Move to the next field |
Move to the next field |
|
F12 |
Display the Save As dialog box |
– |
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